What is Optimization
Print Environment Optimization is the process of transforming a typical print environment into an environment where each device has been strategically placed to optimize costs while properly addressing end-user needs. It's the process of analyzing your print environment to ensure you have:
The Right devices in the Right position to produce the Right number of pages at the Lowest cost.
Typical Results
The first step in gaining print environment optimization is to conduct an assessment. The goal of an Optimization Assessment is to further reduce the costs of general office printing.
- Managed Print Services can save you 10% to 30% of your print costs.
- Managed Print Services AND implementing the recommendations of an Optimization Assessment can save you an additional 20% to 30% of your print costs.
Common Problems
Implementing a Managed Print Solution can expose common problems, such as:
- Improperly placed devices resulting in over/under utilization
- Devices with high total cost of ownership producing high page volume
- Abuse of color printing
- Multiple print devices residing side-by side resulting in redundant print devices and an over capitalized fleet
- Proliferation of high cost devices on desktops with no consideration of high cost of print or total cost of ownership
Conducting an Optimization Assessment ,and implementing the recommendations resulting from an assessment, will alleviate these issues.
Optimization Recommendations
Recommendations will include the following:
- Repositioning devices according to total cost of ownership
- Repositioning devices to push highest print volume to lowest cost devices
- Consolidating single function devices (print, copy, scan and fax) into multifunction printers (all functions in one single device)
- Introduction of affordable color printer device replacement
- Controlling color printing
- Replacement of high cost personal print devices with workgroup devices